File sharing may be a relevant commodity for your workflow and we do support this functionality; that is, you can share jobs to your colleagues or to a selected group of editors who can review and do the final touch-ups on a set of finished jobs. 

NOTE: If you need the FILE SHARING feature enabled on your account, please reach out to your Verbit contact; either your Success Manager or Verbit Support, to have it enabled.

Admins can share files as early as during media upload, and any time after that.

NOTE: The FILE SHARING feature can only be used by admins.

Sharing Files during Media Upload

When uploading a file, either as an admin or content manager, you will be prompted if you want to share access to the job to a person you want to review once it’s finished.

NOTE: You can invite up to 10 guest editors on a job. 

Sharing a file to a guest editor during upload

Sharing Existing Jobs

You can also share access to existing jobs using the SEND TO RECIPIENTS button.

To share existing jobs:

1. Choose the jobs by clicking on the relevant checkbox to the left of the filename
2. Click SEND TO RECIPIENTS
3. In the SEND JOB TO RECIPIENTS dialog box: 
1. Add the email address of the person you want to share the job with
2. Add any additional remarks for the guest
3. Click CONFIRM

If any of the recipients does not have an existing user account on our platform, he/she will be designated the role of GUEST EDITOR, which will only grant her access to jobs shared with him/her. 

He/she will also get two email notifications:

• A WELCOME email that will allow him/her to activate the user account and set up a password
• An email notification that a file was shared with him/her