Overview

The On-Site interface allows Verbit to support in-person events, such as a class or conference, where both the speaker and attendee are physically present.

The speaker in the event simply needs to open the On-Site app (which is available for desktop and mobile devices) and begin streaming their audio to Verbit, which will allow the attendee to receive the live transcription.

Contents

• Who is a Speaker?
• Speaker responsibilities
• Requirements
• Service types available with this feature
• On-Site Flow
• Working with On-Site Sessions
  • How to Book a Live Session
  • How To Prepare for a Live Session
  • How To Stream the Session Audio

Who is a Speaker?

• The speaker is defined as the person who will be handling the recording session.
• The speaker MUST be a registered user.
• The Speaker MUST be added as speaker during booking.
• There can only be ONE speaker per session

Speaker responsibilities

Whenever an On-Site session is booked, the speaker is responsible for operating the On-Site application and the attendee is expected to consume the transcript.

• The person who will be handling the recording should be added as speaker during booking:
  • The Speaker will receive an email with a link to the On-Site application; where he/she can configure the microphone and manage the recording, or
  • The speaker can log in via the platform by clicking Join as Speaker link.
• The end user is added by Speaker as attendee during booking.
  • The attendee(s) will receive an email with a link to the session’s attendee page, where they can view the transcript from the recorded audio and export the transcript post-event.

Requirements

• Live over TRAX sessions
• Verbitext 2.0

Service types available with this feature

• Live ASR
• Live Pro

On-Site Flow

The following steps represent the On-Site workflow for in-person sessions:

Step 1: Book a live session

• Book a live session via Verbit’s Live dashboard

Step 2: Prepare for the live session

• Mic and audio preparation for speaker

Step 3: Stream the session

• Speaker begins talking and the text is streamed to Verbitext 2.0, a live transcription reader.
• Consume session output

Working with On-Site Sessions

How to Book a Live Session

1. Enter Verbit UI.
2. In the My Files page, click Live.
3. In the Verbit Live page, click Book Now.
4. Fill out all session details and click Book the Session.
   Important: In the On Site drop-down list, select On Site as shown in the figure below
   

5. The session was created. Click Add to calendar to add session to the calendar.

6. An email will be sent to the speaker containing a link to the On-Site Application.

NOTE: The speaker can navigate to the application via the email link or the customer portal.

How to Prepare for a Live Session

1. Speakers should connect to On-Site application using the email link or by accessing the link through the Verbit platform.

2. The speaker has approximately 30 minutes to set up and test equipment
   1. Select a microphone.
      Important: If the microphone is not selected, the live session will not work.
   2. Test the audio: We recommend testing and adjusting the audio.
      Important: If the audio is not tested or adjusted, the speaker can still begin streaming audio for the live session.
3. Once the equipment is setup, the Speaker should click Start audio stream to begin the session.

How to Stream the Session Audio

1. Speaker clicks Start audio steam:
   1. The session begins, and
   2. Audio is streamed to Verbit.
   Important: There is a grace period of 30 minutes for each session. Once the additional 30 minutes has passed, the session will end.
2. During live audio streaming, the Speaker can perform one of the following 2 actions:
   • Pause the live stream, or
   • End audio stream

3. Once user clicks End audio stream, a dialogue box opens asking End the stream?
4. Upon clicking End the stream, the session is complete.